Instructions for Submitting Your Request
Submit the required as outlined below either by mail, fax, or email, unless otherwise noted:
Bi-Petro, Inc.
3150 Executive Park Drive
P. O. Box 19246
Springfield, IL 62794-9246
Fax: (217) 535-2774
Email: info@bipetro.com (must be sent from owner's email account)
Sale
Provide us with a copy of the deed, assignment or other document of conveyance, showing conveyance of the interest. The document should reflect the recording stamp, showing the document has been recorded in the County in which the property is located. Please provide the lease name, if known. Also provide the name and address of the person(s) acquiring the interest.
Divorce
Although many divorce decrees and settlement agreements provide for a distribution of property between the parties, if there is a change in the ownership of the mineral interest, we will need to be provided with a copy of a deed or assignment as appropriate for the type of interest being transferred. See "Sale" above.
Trusts
To make a transfer to or out of a non-testamentary trust, we will need to be provided with a copy of the recorded deed or assignment as appropriate for the type of interest being transferred, showing the conveyance of the interest to the Trustee(s) or by the Trustee(s) to the new owner(s). See "Sale" above.
Death of Owner
Mineral interests are real property interests and are subject to the laws affecting the transfer of real estate within the state in which the property is located. Circumstances differ in each Estate and the documents needed in the most common circumstances are described below. Please provide us with complete copies of each of the items described, and include a list of the persons or entities, with addresses, to whom it is anticipated distribution will be made.
If there are special circumstances in the Estate not covered here, please provide information concerning these circumstances. Special Circumstances may include the involvement of a Trust or conveyances that have been made which affect the interest being transferred. Please provide copies of any additional documents that are pertinent to this transfer. We will contact you after reviewing these documents, and any additional information that may be needed will be requested at that time.
No Will
If deceased left NO Last Will and Testament, please provide:
- Copy of Death Certificate (certified copy is not necessary).
- Original Affidavit of Death and Heirship form, completed, signed and notarized.
- The original affidavit should be mailed to us unless it has been recorded.
Will (Not Admitted to Probate)
If deceased DID leave a Last Will and Testament that has NOT been and will not be admitted to probate, please provide:
- Copy of Death Certificate (certified copy is not necessary).
- Complete copy of the Last Will and Testament.
- Original Affidavit of Death and Heirship form, completed, signed and notarized.
Will (Admitted to Probate in the State where property is located)
If deceased DID leave a Last Will and Testament that HAS been or will be admitted to probate in the state where the property is located:
- To pay the Estate while the estate is open, please provide:
- Copy of Death Certificate (certified copy is not necessary).
- Copy of Letters of Administration or other certificate of appointment of Estate Representative.
- Complete copy of the Last Will and Testament.
- Copy of Order Admitting Will to Probate.
- To pay the beneficiaries after the Estate is closed,** please provide:
- All of the above documents
- Copy of document(s) reflecting distribution and closing Estate.
- If Estate is not probated in the state where the property is located, an original Affidavit of Death and Heirship form, completed, signed and notarized.
- **Please note that distribution of the deceased’s interest is governed by the laws of the state where the mineral interest is located. If probate proceedings are held in a state other than where the mineral interest is located, it will not be effective to transfer title of the mineral interest. Once the Estate is closed, we will require an Affidavit of Death and Heirship to determine the heirs under the laws of the governing state(s). If there is a difference in the persons or entities to inherit under the probated Estate and the persons to inherit under intestate succession (without a will) laws of the state where the mineral interest is located, further requirements will be necessary.
Joint Ownership
If deceased was a Joint Owner and the remaining owner(s) has survivorship rights, please provide:
- Copy of Death Certificate (certified copy is not necessary).
- Copy of the document(s) creating the joint tenancy or survivorship rights. This will not be required if the joint tenancy or survivorship rights are shown on the Bi-Petro, Inc. Division Order.
- Current name and address of the surviving joint tenant.
Life Estate
If deceased held a Life Estate, please provide:
- Copy of Death Certificate (certified copy is not necessary)
- Copy of the document creating the Life Estate and a list of the remainder owners, with addresses. (This will not be required if this information is shown on the Bi-Petro, Inc. Division Order.)